A Complete Guide to Microsoft Outlook Spaces AKA Project Moca

In recent years, modular productiveness tools like Notion and Airtable have really taken slay. These modern note-taking apps are much Thomas More allowing users to create notes, to-do lists, add calendars, tables, and even Kanban boards among others. Well, Microsoft already offers a bunch of dedicated apps that pass to the highest degree of these features comparable To Do, Office, OneNote, and Outlook. Why non bring forward them together nether unity roof? That's the musical theme behind Project Moca operating theater Microsoft Outlook Spaces.

In this guide, let's get hold of a detailed look at the Microsoft Outlook Spaces, also known as Project Moca.

Content

What Is Microsoft Outlook Spaces?
Customizing Microsoft Outlook Spaces
Microsoft Outlook Spaces Future

What Is Microsoft Outlook Spaces?

Outlook Spaces is an empty simply dynamic space that you can tailor-make with all sorts of small cards or widgets. These keister Be a to-do list from To Do, sticky notes, events and emails from Outlook chain armor and calendar, and even additional widgets like the weather.

And finally, you can buoy attach files from OneDrive or contact information from People. Basically, it brings information from most Microsoft apps together under one roof which is pretty neat.

There is no limit to how many spaces you potty create. Each quad can be then populated with a number of cards or widgets carrying other types of information relevant to a particular project you are workings connected.

Outlook Spaces is profitable for visualizing information and connecting the dots. Flop now, a muckle of data is scattered across apps. A Indian file Here, an electronic mail there, an event scheduled somewhere, and notes elsewhere. Outlook Spaces, or Project Moca, brings everything under one roof to help add up of the world.

Outlook Spaces is still in beta and Microsoft is slowly releasing it to the wider world. I anticipate a portion Sir Thomas More features and justified deeper integration in the future. As the name suggests, it is part of the Outlook Web App (OWA) and so, put up be accessed from there only. No consecrate app right-handed now but maybe, all that will change later.

Let's understand how it works.

Related: 2 Ways to Download Emails From Outlook Web App

Customizing Microsoft Lookout Spaces

Wide-open Outlook.com in your favorite web browser and in the left sidebar, you will notice a new icon for Fancy Moca. That's the internal codename for Mindset Spaces. If the icon is missing then you don't have access yet.

Right off the bat, you leave notice a couple of default spaces created for you to explore. These are Outlook Spaces templates for contrasting kinds of dope projects. You can create your possess template too if you so wish. Let's search a template.

Selecting a template or creating a new space will video display a pop-up book. Choose keywords surgery tags, attention deficit disorder masses who are relevant to the propose, and name the project present.

adding details to a new outlook spaces template

You will notice a bunch of cards or widgets added to the Space ilk atmospheric condition, finish, and notes. These turn on the template you have selected. You give the axe now customize each card with many information like where you live, goals and due dates, notes, and so on.

Apiece card tin can be moved around and arranged however you like. You can too change the background color or add an fancy if you want. The Space will expand some horizontally and vertically as you tot more cards. You can move individual cards to smaller collections too. For example, put goals inside the daily collection suchlike so to create a list of goals surgery tasks for the mean solar day.

Let's touch on the sidebar now where you bequeath find more options to pull data from. All your best-loved Microsoft 365 apps are here.

outlook spaces 365 integration with cards

Just click along any option and a new card wish be added in an empty space on the right side. You can drag the whole space too if everything is no thirster accord a single screen. Just click and hang on to an empty space and motivate. Adding new info in Spaces wish also add it to the respective Microsoft app.

For example, creating a new To-Bash entry with steps will too add it to Microsoft's To-Do app.

outlook spaces integration with to do app

A new list is created in the To-Do app aside the same name as in Spaces with inside information and stairs. The sync happens in time period and the whole process is seamless. In that location was no lag or bugs whatsoever and this is still in beta. I am impressed.

You can directly move data from native Microsoft apps to Outlook Spaces. It could beryllium an email, a to-come tilt, or something else. Continuing our To-Execute example, just right-click on any Commotion task to send information technology to an Outlook Space.

adding task from to do to outlook spaces

Related: 6 Must-Have Apps for Android from Microsoft

Microsoft Outlook Spaces Early

I expect Microsoft to add more templates in the future. It would be even wagerer if Microsoft allows users to make, share, and consequence templates. That will open up a world of possibilities.

Another area for improvement is the cards. Appropriate straightaway, I can see mostly cards for Microsoft apps like To Do, People, Notes, and a couple of taxonomic category ones like weather and goals. Even there, some apps like OneNote are sorely wanting.

Patc these are cool, IT would be even cooler if users could significance data from third-party To-Perform list apps comparable Todoist, Evernote, OR Trello, and sol on. I know these apps right away compete with Microsoft for users but still, would be super cool. It would also help Microsoft win some users back who, over the eld, have drifted away for greener pastures. What we need is API integrating that's open.

Microsoft's greatest strength is its suite of apps that the in the flesh computing giant has created and nurtured over decades. Microsoft 365 users would finger right at home and would profit vastly from Spaces. It makes much of signified.

While the mind of a web app is cool, users would also appreciate a mobile app on the least, and perchance a screen background version old later. Seeing how Spaces is divide of Mindset Web, I wouldn't be popeyed if it makes an appearance on Prospect's desktop app soon. Anyhow, Microsoft Prospect Spaces, aka Jut out Moca, could be your incoming regular planner at both work and home.

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